Depending on a variety of factors, outsourcing payroll can cost as little as $20 per month in Pennsylvania, up to as much as $100 per month plus additional per-employee costs. This guide will help you figure out how much you might pay for payroll outsourcing.

Factors Affecting Payroll Outsourcing Costs in Pennsylvania

Different payroll companies have different pricing models, and the total cost you pay can depend on a number of factors. Here are some of the main ones:

1. Number of Employees: Most payroll providers charge a base fee, which often covers a specific number of employees, plus a per-employee fee. The more employees you have, the more you will pay.
2. Frequency of Payroll: If you pay your employees weekly, you might pay more than if you pay them bi-weekly or monthly because the payroll provider has to process payroll more often.
3. Additional Services: Some payroll companies offer additional services like HR support, benefits administration, and time and attendance tracking. If you need these services, you should expect to pay more.
4. State Specific Regulations: Each state may have unique payroll tax regulations which can influence the cost. For instance, Pennsylvania has a progressive state income tax system, which might add complexity to your payroll.

Average Cost of Outsourcing Your Payroll in Pennsylvania

Given the factors outlined above, most Pennsylvania businesses can expect to pay anywhere from $20 to $100 per month as a base fee for payroll outsourcing. On top of that, you should expect to pay anywhere from $2 to $15 per employee per month.

How Base and Per Employee Fees Add Up

Let’s say you have 20 employees and you choose a provider that charges a base fee of $50 per month and $5 per employee. Your total monthly cost would be $50 (base fee) + $100 (20 employees x $5) = $150.

Why Frequency of Payroll Matters

The more often you run payroll, the more it will cost. That’s because each time you run payroll, the provider has to calculate and withhold taxes, generate paychecks, and file tax forms. If you pay your employees weekly, that’s four times more work than if you pay them monthly.

Understanding Additional Services and Costs

Many payroll providers offer additional services that can make your life easier but will also increase your costs. For example, if you need help with HR compliance, that could add an additional $10 to $20 per employee per month.

How State Regulations Impact Your Payroll Costs

In Pennsylvania, employers must comply with a number of state-specific regulations, such as withholding state income tax and complying with state unemployment insurance requirements. Payroll providers are experts in these areas and can help you stay compliant, but this expertise is often reflected in the price.

Comparing Pennsylvania Payroll Service Providers

Now that you understand how much payroll services can cost in Pennsylvania, the next step is to compare providers. Some of the top providers in Pennsylvania include:

• Provider A: Known for their exceptional customer service and comprehensive suite of services.
• Provider B: Offers a simple, straightforward pricing model that many small businesses find attractive.
• Provider C: Has a great reputation for accuracy and reliability.

Remember, the cheapest provider isn’t always the best. You also need to consider the quality of service, the range of services offered, and the provider’s reputation.

Making the Right Choice for Your Pennsylvania Business

Choosing a payroll provider is a big decision. Take your time, do your research, and choose the provider that offers the right balance of cost, service, and reliability for your Pennsylvania business.

What Type of Solution Do You Need?

Payroll

Tax Filing

Direct Deposit

What Type of Industry Are You In?

Accountants

Churches

Non-profits

Restaurants

Technology

Hospitality

Manufacturing

Payroll Companies in Pennsylvania

Diversified Payroll Solutions Inc.

296 Wyoming Ave, Wyoming, PA 18644

Accupay Payroll Inc.

2745 Terwood Rd, Willow Grove, PA 19090

Payroll General

4550 Mcknight Rd Ste 208, Pittsburgh, PA 15237

Time Plus Payroll Services

3331 Street Rd Ste 310, Bensalem, PA 19020

Van Cleve Payroll

2800 W 21st St, Erie, PA 16506

Payroll outsourcing costs can vary widely, but understanding the different factors that contribute to the cost can help you make a well-informed decision. With the right provider, you can save time, stay compliant with state regulations, and ensure your employees are paid accurately and on time.

FAQs

1. Q: How much does it cost to outsource payroll in Pennsylvania?
   A: The cost can vary, but most businesses can expect to pay a base fee of $20 to $100 per month, plus $2 to $15 per employee.
2. Q: What factors affect the cost of outsourcing payroll?
   A: The number of employees, frequency of payroll, additional services, and state-specific regulations can all impact the cost.
3. Q: Is it cheaper to pay employees monthly or weekly?
   A: It can be cheaper to pay employees monthly because the payroll provider has to process payroll less frequently.
4. Q: What additional services might increase the cost of payroll outsourcing?
   A: Additional services like HR support, benefits administration, and time and attendance tracking can increase the cost.
5. Q: How do state regulations impact payroll costs in Pennsylvania?
   A: Employers in Pennsylvania must comply with state-specific regulations, such as withholding state income tax. Payroll providers can help you stay compliant, but this service is often reflected in the cost.

Payroll Outsourcing Services in Philadelphia, Payroll Outsourcing Services in Pittsburgh, Payroll Outsourcing Services in Allentown

Pennsylvania Zip Codes Where We Provide Payroll Outsourcing Services

Philadelphia

19120, 19124, 19111, 19143, 19134, 19149, 19104, 19148, 19140, 19139, 19145, 19131, 19144, 19146, 19147, 19128, 19152, 19135, 19115, 19154, 19116, 19136, 19141, 19151, 19138, 19121, 19114, 19132, 19142, 19119, 19133, 19130, 19125, 19103, 19150, 19122, 19123, 19126, 19107, 19153, 19106, 19129, 19118, 19137, 19127, 19102, 19113, 19109, 19112

Pittsburgh

15237, 15235, 15221, 15206, 15236, 15227, 15213, 15217, 15212, 15210, 15216, 15205, 15241, 15239, 15202, 15220, 15228, 15219, 15214, 15229, 15226, 15234, 15218, 15243, 15238, 15215, 15201, 15209, 15232, 15224, 15207, 15211, 15203, 15208, 15204, 15223, 15222, 15233, 15225, 15260, 15290

Allentown

18102, 18103, 18104, 18109, 18106, 18101, 18105, 18195

More Pennsylvania Zip Codes we serve:

16820, 17301, 19001, 15610, 15520, 15410, 15611, 19501, 16110, 15411, 16210, 17302, 17501, 16401, 18210, 18011, 15310, 16611, 15001, 15412, 17002, 17810, 15413, 15101, 16821, 16601, 16602, 15521, 15710, 15612, 17210, 19002, 15003, 15311, 18211, 15711, 17003, 15613, 15712, 18403, 15615, 19003, 17920, 15920, 15616, 16911, 15617, 17211, 18212, 17921, 16613, 17304, 19014, 19310, 18810, 16111, 15004, 17922, 15713, 16720, 15312, 17721, 19311, 15618, 15005, 17502, 15006, 15007, 19004, 19503, 18013, 18214,

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15730, 18036, 16317, 18037, 15731, 15108, 17016, 16407, 15829, 16915, 15028, 16917, 16218, 15624, 16319, 16066, 16410, 15732, 15030, 15046, 18326, 16630, 16699, 17929, 16724, 17729, 19021, 15325, 19022, 15536, 15031, 17930, 16631, 16833, 16725, 16726, 15427, 18612, 17313, 17017, 18414, 18415, 18038, 17821, 17822, 19023, 16115, 15625, 17018, 15928, 15428, 16222, 15733, 16728, 16633, 18220, 18327, 15626, 17314, 15429, 17517, 16727, 15627, 19333, 17730, 15430, 18519, 15327, 17019, 15929, 18816, 18328,

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19047, 19446, 19050, 16849, 18232, 18626, 15647, 15650, 18234, 15655, 17835, 18059, 17943, 17041, 15055, 16929, 18828, 18829, 17042, 17046, 17836, 15454, 15656, 16233, 19533, 15056, 18235, 15455, 16851, 15456, 17043, 19534, 18441, 17540, 19057, 19054, 19056, 19055, 16738, 17339, 17837, 17044, 16930, 16332, 15658, 15938, 19535, 19352, 17744, 18932, 16424, 17543, 18830, 17340, 17045, 17944, 17745, 17840, 17945, 17747, 18334, 18628, 15940, 17946, 15660, 15661, 16659, 17047, 15754, 16235, 16333, 15848,

15662, 18709, 17048, 16045, 19536, 17750, 18062, 16661, 15663, 16852, 15757, 17948, 17949, 16932, 19355, 17345, 17545, 15550, 15665, 16238, 16933, 17052, 17951, 16334, 19061, 15345, 16239, 17547, 17235, 15759, 17832, 15551, 15459, 16046, 18335, 15760, 15460, 18063, 16662, 17952, 17053, 15461, 18336, 15346, 19538, 16240, 17550, 17049, 15458, 17841, 17233, 15057, 17748, 17749, 16236, 15756, 16426, 15136, 15132, 15131, 15133, 15135, 17343, 17344, 17051, 18237, 15347, 16335, 17050, 17055, 19063, 18629,

15462, 15761, 16137, 17236, 19066, 15463, 19539, 18630, 17056, 15552, 17842, 16935, 17953, 17057, 15059, 15060, 17058, 17844, 17059, 18631, 18831, 18443, 18632, 16853, 18337, 18935, 17060, 17751, 15464, 16427, 17061, 17062, 17551, 16936, 16854, 17845, 18340, 16937, 15348, 17846, 18239, 17063, 17847, 15942, 16855, 17954, 19358, 19540, 19541, 15061, 15062, 19542, 15063, 18832, 15146, 17237, 19453, 17850, 17752, 18936, 17754, 18801, 18507, 15064, 19543, 16938, 16939, 16858, 19067, 19070, 18444, 16859,

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