Payroll Outsourcing-Companies

OnPay Review – Services, Advantages, and Costs

Review of OnPay Payroll Services


Founded in 2011, OnPay emerged as a contemporary payroll service provider, revolutionizing payroll processing for small and medium-sized businesses. Born from a family-owned payroll company with over 30 years of experience, OnPay was designed to make payroll simpler, more affordable, and efficient for business owners. The company quickly distinguished itself with its user-friendly platform, transparent pricing, and comprehensive features that include payroll, tax filings, and HR tools. Focusing on the needs of small businesses, OnPay has grown significantly, gaining recognition for its dedication to simplifying payroll and HR processes, thereby enabling business owners to focus more on their core operations.

OnPay Payroll Services

OnPay, a comprehensive payroll and HR service provider, offers a variety of solutions tailored to meet the needs of small and medium-sized businesses. Here are five key services provided by OnPay, along with a brief description of each:

  1. Payroll Processing: OnPay’s primary service is efficient and accurate payroll processing. This includes automatic calculation of employee wages, tax withholdings, and deductions. The system also handles payroll tax filings and payments, ensuring compliance with federal, state, and local tax regulations.
  2. Employee Self-Service Portal: OnPay offers an employee self-service portal where employees can access their pay stubs, tax forms, and personal information. This feature empowers employees to manage their own data and reduces the administrative burden on employers.
  3. HR Tools and Resources: OnPay provides a range of HR tools, including document storage, custom HR reporting, and new hire reporting. These tools assist businesses in managing HR processes more efficiently and staying compliant with various employment laws.
  4. Benefits Administration: The platform also facilitates the administration of employee benefits. This service includes the management of health insurance, retirement plans, and other employee perks. OnPay integrates benefits administration with its payroll system for seamless management and deductions.
  5. Time Tracking Integration: While OnPay doesn’t offer its own time tracking system, it integrates with several leading time-tracking software solutions. This integration allows for seamless transfer of time and attendance data into the payroll system, simplifying the process of calculating pay based on hours worked.

Each of these services is designed to streamline payroll and HR processes, making them more efficient and less time-consuming for business owners and managers.

Compare and Save

OnPay is a notable player in the payroll services market, offering distinct advantages and some disadvantages. Here’s a look at both sides:


  1. Comprehensive Payroll Features: OnPay offers a full suite of payroll services, including tax filings, unlimited pay runs, and a variety of payment methods. It caters to the needs of diverse business types and sizes.
  2. User-Friendly Interface: The platform is praised for its ease of use. Its straightforward and intuitive design makes it accessible even for those without specialized payroll knowledge.
  3. Transparent Pricing: OnPay provides a clear and straightforward pricing model, which includes all its features without additional charges for each service. This can be particularly appealing for small to medium-sized businesses with limited budgets.
  4. Strong Customer Support: OnPay is known for its responsive and helpful customer support, providing businesses with the assistance they need to navigate payroll complexities.
  5. Integration Capabilities: The system integrates with various accounting and time tracking software, making it easier to synchronize data across different business operations.


  1. Limited HR Functionality: While OnPay includes some HR features, its capabilities in this area might be less comprehensive compared to those specialized in HR solutions.
  2. Suitability for Larger Businesses: OnPay is primarily tailored to the needs of small to medium-sized businesses. Larger enterprises with more complex payroll requirements might find the platform less adaptable to their needs.
  3. Limited Global Reach: OnPay is mainly focused on the U.S. market. Businesses with international payroll needs might need to look for other providers with more global capabilities.
  4. Fewer Third-Party Integrations: While OnPay does offer integration options, the range is somewhat limited compared to larger payroll providers, potentially restricting seamless data flow with certain external systems.
  5. No Inbuilt Time Tracking: OnPay lacks its own time tracking tool, requiring integration with other software for this functionality, which could be a drawback for businesses seeking an all-in-one solution.

Businesses considering OnPay for their payroll needs should weigh these pros and cons in light of their specific requirements, size, and the complexity of their payroll and HR processes.

Cost of OnPay Payroll Service

OnPay offers free set up and cost only $6 per month per employee. Depending on your company size, a typical monthly base rate is roughly $40. So, for example, a company with 9 employees would have a monthly rate of $94, where is a company with 20 employees would invest $160 a month.

OnPay typically offers free trials and all kinds of specials. Use the link below to see what they are currently promoting.

Scroll to Top