How Much Does Payroll Outsourcing Cost in Hawaii?

Depending on a variety of factors, outsourcing payroll can cost as little as $20 in Hawaii, up to as much as $100 per month plus additional costs per employee. This guide will help you figure out how much you might pay for payroll outsourcing. Let’s demystify these costs together!

Factors Affecting Payroll Outsourcing Costs in Hawaii

Before delving into specifics, it’s essential to understand the key factors influencing payroll outsourcing costs.

  1. Base Fee: Most payroll service providers charge a base fee ranging from $20 to $100. The base fee usually covers a set number of employees and includes basic services such as processing payroll checks and calculating taxes.
  2. Per-employee Fee: In addition to the base fee, companies also levy a per-employee fee, typically between $2 to $15 per month. The more employees you have, the higher this cost.
  3. Pay Cycle: The frequency of your pay cycle can also affect the cost. Paying employees weekly can cost more than bi-weekly or monthly payrolls because of the increased processing frequency.
  4. Additional Services: Some providers might charge extra for services like direct deposit, tax filing, and customized reports.
  5. State Regulations: Hawaii’s unique tax laws and regulations can also influence payroll outsourcing costs.

Average Cost of Outsourcing Your Payroll in Hawaii

Now, let’s delve into the actual costs you might encounter when outsourcing payroll in Hawaii.

Base Fee

For a company with around 10 employees, expect to pay a base fee between $20 to $100 per month. This fee covers the core services of payroll processing.

Per-Employee Fee

On top of the base fee, you’ll pay an additional $2 to $15 per employee each month. If your team is growing rapidly, keep this scaling cost in mind.

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Pay Cycle Impact

If you pay your employees weekly, your payroll costs might be higher than if you pay them bi-weekly or monthly. This difference occurs due to the increased frequency of payroll processing.

Additional Service Fees

Expect additional charges for services beyond basic payroll processing. For example, direct deposit could add another $1 to $2 per employee per month.

Smart Buying Begins With Knowledge

Selecting the Right Payroll Outsourcing Company in Hawaii

Choosing the right payroll outsourcing company is just as important as understanding the costs.

Understanding Your Needs

Identify your business needs before comparing providers. For example, a growing business might need a service that scales easily with a per-employee fee model.

Comparing Providers

Don’t just look at the bottom line. Consider the provider’s reputation, reliability, customer service, and the quality of their technology.

Considering Local Expertise

A local payroll company might have better understanding of Hawaii’s unique tax laws and regulations, potentially saving you from costly mistakes.

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Payroll Companies in Hawaii

Island Payroll Service

1575 S Beretania St, Honolulu, HI 96826

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Time Clocks Hawaii

1717 Democrat St, Honolulu, HI 96819

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Payroll Services Hawaii Inc.

5-5161 Kuhio Hwy, Hanalei, HI 96714

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TNT Payroll Services Inc.

75-155 Lunapule Rd, Kailua Kona, HI 96740

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Warren, Jefferey

Kailua Kona, HI 96740

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Understanding the costs of payroll outsourcing is the first step in making an informed decision. Remember, the cheapest option might not always be the best for your business. Take your time, compare providers, and choose the one that best fits your business needs and budget.


  1. Is payroll outsourcing expensive in Hawaii?
    The cost can vary significantly, ranging from $20 to $100 per month for a base fee, plus additional per-employee costs. The price depends on several factors including your number of employees, pay cycle, and any additional services you choose.
  2. Can I negotiate the costs with a payroll service provider?
    Some providers may be open to negotiation, especially if you have a large number of employees. It’s always worth asking!
  3. What additional costs should I expect when outsourcing payroll in Hawaii?
    Additional costs could include fees for services like direct deposit, tax filing, or customized reports. There may also be charges associated with Hawaii’s unique tax laws and regulations.
  4. Should I choose a local payroll outsourcing company in Hawaii?
    A local company might offer better understanding of Hawaii’s tax laws and regulations. However, it’s important to compare the overall cost, service quality, and customer support of both local and national providers.
  5. Is it worth outsourcing payroll for my small business in Hawaii?
    While it can add an additional cost, outsourcing payroll can free up time, reduce errors, and ensure compliance with tax laws, which can be particularly beneficial for small business owners.

Payroll Outsourcing Services in Honolulu

Hawaii Zip Codes Where We Provide Payroll Outsourcing Services


More Hawaii Zip Codes we serve:

96706, 96818, 96817, 96819, 96789, 96744, 96734, 96792, 96816, 96720, 96707, 96786, 96701, 96740, 96782, 96793, 96826, 96732, 96825, 96753, 96815, 96813, 96761, 96814, 96746, 96821, 96766, 96768, 96749, 96778, 96743, 96708, 96795, 96790, 96771, 96704, 96791, 96712, 96738, 96762, 96741, 96756, 96727, 96717, 96737, 96748, 96752, 96750, 96785, 96754, 96755, 96725, 96731, 96716, 96760, 96705, 96763, 96857, 96779, 96772, 96860, 96703, 96777, 96796, 96719, 96783, 96730, 96776, 96781, 96713, 96729, 96714, 96747, 96780, 96853, 96770, 96764, 96757, 96726, 96728, 96759, 96765, 96769, 96710, 96774, 96859, 96742, 96751, 96773, 96863, 96850

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