
How Much Does Payroll Outsourcing Cost in Massachusetts?
Depending on a variety of factors, outsourcing payroll can cost as little as $20 per month in Massachusetts, up to as much as $115 for each employee. This guide will help you figure out how much you might pay for payroll outsourcing in this state.
Factors Affecting Payroll Outsourcing Costs in Massachusetts
Payroll outsourcing cost in Massachusetts depends on several factors. Here are some key considerations:
- Number of Employees: This is a key determinant of the total cost. The more employees you have, the higher the cost of outsourcing your payroll.
- Pay Cycle: The frequency with which you pay your employees can also impact the cost. Weekly pay cycles tend to be more expensive than bi-weekly or monthly ones because of the increased frequency of processing.
- Additional Services: Services beyond basic payroll processing, like tax filing and employee benefits administration, can also add to the cost.
- Provider Pricing Models: Different providers have different pricing models, some charging a base fee plus per-employee fee, while others may have a flat rate irrespective of the number of employees.
Average Cost of Outsourcing Your Payroll in Massachusetts
The average cost of outsourcing payroll in Massachusetts falls between the wide range of $20 to $115 per employee per month. Here’s a breakdown of what you might expect to pay:
- Base Fee: Most companies charge a base fee ranging from $20 to $100 per month.
- Per-Employee Fee: This fee can range from $2 to $15 per employee per month.
- Pay Cycle Fee: If you opt for weekly payments, you may incur higher costs due to increased processing frequency.
Remember, these costs can vary based on additional services you might require.

Understanding the Base Fee
The base fee covers the essential services like payroll processing and calculating taxes. This fee is standard for most providers and ranges from $20 to $100 per month.
When Base Fees Change
Base fees can change based on the provider’s pricing model. Some providers have a sliding scale where the base fee increases with the number of employees.
The Impact of Per-Employee Fees
The per-employee fee can significantly impact your overall payroll outsourcing cost. This fee can range from $2 to $15 per employee per month. Companies with a large number of employees need to factor this into their cost considerations.

Pay Cycle Fees: Weekly Vs. Bi-Weekly Vs. Monthly
The frequency of pay can impact the cost. Weekly pay cycles usually cost more due to the increased processing frequency.
Choosing a Payroll Provider: The Cost Vs. Services Dilemma
Cost is an important factor when choosing a provider, but it’s equally important to consider the quality of services provided. For instance, a provider might have higher fees but also offer valuable services such as tax filing, benefits administration, and HR support.
How to Evaluate a Provider’s Services
Look beyond the basic payroll processing services. Check if they offer services like tax filing, direct deposit, employee self-service, and HR support.
Additional Services: What’s Worth Paying For?
While additional services might increase the cost, they can save you time and resources in the long run. Services like tax filing and benefits administration can be quite complex and time-consuming if done in-house.

How to Find the Best Payroll Provider for Your Massachusetts Business
Finding the right payroll provider is crucial. Consider the following factors:
- Cost: Consider all the costs mentioned above, including the base fee, per-employee fee, and any additional service costs.
- Services: Make sure the provider offers the services you need, such as tax filing, benefits administration, and HR support.
- Reputation: Check online reviews and ask for referrals from other businesses.
- Customer Support: Ensure the provider offers reliable customer support to resolve any issues quickly.
What Type of Solution Do You Need?
What Type of Industry Are You In?
Payroll Companies in Massachusetts
Oasis Outsourcing
400 5th Ave Ste 105, Waltham, MA 02451

LM Payroll Service
23 Southwick St, Feeding Hills, MA 01030

Pioneer Payroll Services
21 Old Chicopee St, Chicopee, MA 01013

Complete Payroll Solutions
1 Carando Dr, Springfield, MA 01104

ADP
1 Exeter Plz # 699, Boston, MA 02116

The cost of payroll outsourcing in Massachusetts can vary greatly, depending on the provider and the services you require. While cost is an important factor, remember to also consider the provider’s reputation, customer support, and range of services.
FAQs
- Q: How much does it cost to outsource payroll in Massachusetts?
A: The cost can range from $20 to $115 per employee per month, depending on the number of employees and the services you require. - Q: What factors affect the cost of payroll outsourcing?
A: Factors include the number of employees, pay cycle, additional services, and provider pricing models. - Q: What services are typically included in the base fee?
A: The base fee typically includes basic payroll processing and tax calculations. - Q: How does the pay cycle affect the cost of payroll outsourcing?
A: Weekly pay cycles usually cost more due to the increased frequency of processing. - Q: What additional services might be worth paying for?
A: Additional services like tax filing, benefits administration, and HR support might be worth the extra cost.
Payroll Outsourcing Services in Springfield, Payroll Outsourcing Services in Boston, Payroll Outsourcing Services in Worcester
Massachusetts Zip Codes Where We Provide Payroll Outsourcing Services
Boston
2124, 2128, 2127, 2125, 2121, 2115, 2118, 2119, 2215, 2122, 2116, 2120, 2114, 2111, 2113, 2108, 2109, 2210, 2163, 2110, 2199, 2203
Worcester
1604, 1605, 1602, 1610, 1609, 1606, 1603, 1607, 1608
Springfield
1109, 1108, 1104, 1118, 1119, 1105, 1107, 1129, 1128, 1103, 1199
More Massachusetts Zip Codes we serve:
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