How Much Does Payroll Outsourcing Cost in Rhode Island?

Depending on a variety of factors, outsourcing payroll can cost as little as $20 in Rhode Island, up to as much as $100 per month for basic services, and $2 to $15 per employee per month. This guide will help you figure out how much you might pay for payroll outsourcing.

Factors Affecting Payroll Outsourcing Costs in Rhode Island

As a business owner in Rhode Island, it’s important to understand the various factors that can influence your payroll outsourcing costs. Let’s break these factors down:

  1. Number of Employees: Generally, the more employees you have, the higher your payroll outsourcing cost would be. This is because providers usually charge a per-employee fee.
  2. Frequency of Pay: The frequency with which you pay your employees can also affect the cost. If you pay your employees weekly, the provider needs to process payroll more often, which could potentially increase costs.
  3. Additional Services: If you need extra services like benefits administration, time and attendance management, or human resources support, you can expect your cost to rise.
  4. Company Size and Complexity: Large companies with multiple locations and complex tax requirements may pay more for payroll outsourcing.

Average Cost of Outsourcing Your Payroll in Rhode Island

Now that you understand the factors that can affect your payroll outsourcing cost, let’s dive into some average cost information. In Rhode Island, most payroll outsourcing companies have a base fee that ranges anywhere from $20 to $100 per month. Beyond the base fee, many providers also charge a per-employee fee. This typically ranges from $2 to $15 per employee per month.

Payroll Cost Breakdown Based on Employee Size

Let’s take a closer look at how the number of employees can affect the overall cost of outsourcing payroll in Rhode Island:

  • Small Businesses (1-20 employees): For a small business, the cost of outsourcing payroll could range from $40 to $300 per month.
  • Medium Businesses (21-100 employees): Medium-sized businesses can expect to pay between $220 and $1500 per month.
  • Large Businesses (over 100 employees): For large businesses, the cost can easily go over $1500 per month.
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Choosing the Right Payroll Service Provider in Rhode Island

Choosing the right payroll service provider is just as crucial as understanding the costs. Here are some points to consider:

  1. Reputation: Check out reviews and testimonials to ensure the provider is reputable.
  2. Services Offered: Make sure the provider offers all the payroll services your business needs.
  3. Customer Support: Choose a provider that offers excellent customer support.
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Tips to Save on Payroll Outsourcing Costs in Rhode Island

Here are some practical tips that can help you save on your payroll outsourcing costs:

  1. Bundle Services: Many providers offer discounted rates if you bundle services.
  2. Negotiate: Don’t hesitate to negotiate with providers for better rates.
  3. Opt for Bi-Weekly or Monthly Payrolls: If possible, pay your employees bi-weekly or monthly to reduce payroll processing costs.
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Payroll Companies in Rhode Island

American Payroll

201 Pitman St, Providence, RI 02906

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Jette Payroll Solutions

48 Power Rd, Pawtucket, RI 02860

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East Coast Payroll

615 Jefferson Blvd Ste B107, Warwick, RI 02886

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EZ Pay Payroll Services

1345 Warwick Ave, Warwick, RI 02888

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Dd Payroll Inc

640 George Washington Hwy, Lincoln, RI 02865

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Outsourcing payroll can seem costly, but it is often worth the investment for the time and headaches it can save. By understanding the various cost factors and how to choose the right payroll service provider, you can ensure you’re getting the best value for your money in Rhode Island.


  1. Is outsourcing payroll cost-effective for small businesses in Rhode Island?
    Yes, outsourcing payroll can be cost-effective for small businesses, as it saves time and resources that can be better used in other aspects of the business.
  2. How can I choose the best payroll service provider for my Rhode Island business?
    Consider factors like reputation, services offered, customer support, and of course, cost.
  3. What additional costs should I consider when outsourcing payroll in Rhode Island?
    Additional costs can include fees for extra services like benefits administration, time and attendance management, or human resources support.
  4. Can I negotiate payroll outsourcing costs with providers in Rhode Island?
    Yes, many providers are open to negotiation, especially if you are bundling services.
  5. Why does the frequency of pay affect payroll outsourcing costs in Rhode Island?
    The frequency of pay affects the cost because the more often you pay your employees, the more often the provider has to process payroll, which increases their workload.

Payroll Outsourcing Services in Providence

Rhode Island Zip Codes Where We Provide Payroll Outsourcing Services


2909, 2908, 2907, 2904, 2906, 2905, 2903, 2912

More Rhode Island Zip Codes we serve:

2802, 2804, 2806, 2807, 2808, 2809, 2812, 2863, 2813, 2814, 2815, 2816, 2920, 2910, 2921, 2864, 2818, 2914, 2822, 2825, 2826, 2827, 2828, 2830, 2831, 2832, 2833, 2835, 2919, 2836, 2881, 2865, 2837, 2838, 2839, 2842, 2882, 2840, 2841, 2852, 2911, 2857, 2896, 2858, 2859, 2860, 2861, 2871, 2872, 2915, 2873, 2916, 2874, 2875, 2876, 2917, 2878, 2879, 2885, 2886, 2889, 2888, 2817, 2892, 2893, 2891, 2894, 2895, 2898

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